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Streamlining User Access in WordPress: A Step-by-Step Guide

Sep 15, 2023 | Tutorials

Learn how to efficiently grant and manage user access in WordPress without compromising security. Follow these steps to empower your developer or collaborator while maintaining control over your website.

Written by Daniel Smale

Lead Designer and Founder of Wandering Webmaster. Based in the Mary Valley QLD, Dan provides accessible tech support and digital marketing solutions with a focus on community and inclusivity.

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Logging into Your Admin Dashboard

Access Your Admin Dashboard

Access your admin dashboard by logging in at example.com/wp-admin/ (replace ‘example.com’ with your website’s domain). Utilize your administrator credentials for login. In case you don’t have admin login credentials, please contact the individual responsible for setting up your website.

Add a New User

Initiate the process of adding a new user by following these steps:

  1. Provide a Username for the New User. Provide a username for the new user. If you’re authorizing access for me, input the username as ‘Wandering Webmaster’ (excluding the quotation marks). Otherwise, use your developer’s name. Keep in mind that once the username is set, it cannot be modified.
  2. Enter an Email Address. Enter an email address. If you’re granting access to me, use the email address we’ve been using for communication. Otherwise, use your developer’s email address.
  3. Crucial! Ensure that the ‘Send user notification’ checkbox is selected. Failure to do so will result in me not being informed about the granted access to your site, unless you manually share the details with me, which defeats the purpose of this tutorial.
  4. Important! Assign admin privileges by selecting ‘Administrator’ from the ‘Role’ dropdown menu. My tasks require admin-level access.
  5. Complete the process by clicking ‘Add new user’ I will then receive an email notifying me of my new account and enabling me to securely set my own password.

Congratulations!

You have successfully granted your developer administrator access to your site without the need for insecurely emailing login details. This approach also provides you with the flexibility to revoke access at any time by simply removing the created account.

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